Last Updated: November 6, 2020
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General
Executive Statement
This privacy policy applies to all subsidiaries, business units and personal data processing activities under the responsibility of Kimray. This privacy policy informs you about the types of personal data we collect, how we use it and the measures we take to keep it safe. All business units are accountable for ensuring that personal data is protected in all processes across its entire life cycle. All of our employees are responsible for compliance with this policy .
Below is a brief overview of the personal information we collect and the purpose for our collection. A more detailed description is found below
| Type of Personal Information | Purpose for Collection |
| Name, phone number, zip code, credit card information, address and email address | Collected if provided by you for receiving information or quotes from us concerning our products and services. |
| Browsing history, search history, information on your interaction with our website and your Internet Protocol address | Collected with automated technologies to improve our website as discussed in this policy. |
| Inferences we make about our customers based on data available to us. | Collected as described in this policy to improve our products and business. |
Scope
This policy applies to all personal data processed by all employees, contractors and partners doing business on behalf of Kimray, as well as all legal entities and subsidiaries of Kimray. We may update the content on or offered through the website from time to time. Any of the material on the website may be out of date at any given time. Please contact Kimray for complete and accurate information concerning any particular product.
Logging Practices
Kimray’s web servers automatically record the Internet Protocol (IP) addresses of visitors. The IP address is a unique number assigned to every computer on the internet. Generally, an IP address changes each time you connect to the internet (it is a “dynamic” address). Note, however, that if you have a broadband connection, depending on your individual circumstance, the IP address that we collect may contain information that could be deemed identifiable. This is because, with some broadband connections, your IP address doesn’t change (it is “static”) and could be associated with your personal computer.
As well as recording the IP addresses of users, Kimray may also keep track of sites that users visited immediately prior to visiting Kimray’s website and the search terms they used to find it. The web server keeps track of the pages visited on Kimray’s website, the amount of time spent on those pages, the types of searches done on them, and products looked at. Your searches remain confidential and anonymous. Kimray uses this information only for statistical purposes, to find out which pages users find most useful and to improve the website.
Kimray servers also capture and store information that your browser transmits. This includes:
- Browser type/version/plug-ins used or security levels
- Operating system used
- Media Access Control (MAC) address
- Screen resolution
- Date and time of the server request
- Location-related data (such as the geographic location of the IP address)
- Volume of data transferred
- Access status (“file transferred,” “file not found” and so on)
This data will be used to generate statistics that help us to further optimize our websites to meet your individual needs.
Cookies
Cookies are small text files that are placed on your computer by websites to track your individual movements on that website over time.
At Kimray, we use the following categories of cookies:
- Essential cookies — These are used to authenticate you, prevent fraud and provide you with the services that you have requested.
- Functional cookies — These are used to remember you and recall your settings or preferences (such as language) when you return to our website. These cookies are not used to track you when you visit other websites.
- Performance cookies — These are used to measure the performance of our website and online services. We use the information gathered from these cookies to improve our sites, as well as the products and services we offer.
- (Targeted) Advertising cookies — These are used to record the websites you have visited in order to deliver customized ads to you. You can control the placement of these cookies either via your browser’s “do not track” (DNT) settings .
Cookies used by Kimray may be session-based or persistent. Session-based cookies last only for the duration of a user’s session, while a persistent cookie remains on the user’s hard drive. A persistent cookie can help us recognize you when you return to our website and recall your settings or preferences.
If you do not want a cookie placed on your computer as a result of using a Kimray website, you can disable cookies altogether by modifying the preferences section of your web browser. Note that if you do so, some aspects of Kimray websites may be unavailable to you. If you choose to accept cookies on your hard drive, but wish to be informed of their appearance, you may turn on a warning prompt by modifying the cookie-warning section also located in the preferences section of your web browser.
Depending on your cookie consent selection of settings upon first visiting the Kimray website, tracking cookies, third-party cookies and other technologies such as web beacons may be used to process additional information, enable noncore functionalities on the Kimray website and enable referenced third-party functions (such as a social media “share” link).
Web Beacons/Pixels
Kimray’s websites use a technology known as “web beacons” — sometimes called “single-pixel GIFs,” or “pixels” — that allow the sites to collect website log information. These are designed to track pages viewed or messages opened. Website log information is gathered during your visit. We may also include web beacons in promotional email messages to determine whether the messages have been opened.
Do Not Track (DNT)
Our web servers honor the DNT setting in all web browsers that currently support it. This means that you can opt out of our and third-party tracking services, including behavior advertising.
External Links Disclaimer
Some of Kimray’s websites link to other sites created and maintained by third parties. Kimray provides these links solely for your information and convenience. When you transfer to an outside website, you are leaving the Kimray domain, and Kimray’s information management policies no longer apply. You are responsible for reviewing the privacy statements and policies of those other websites you choose to link to or from the website, so that you can understand how those websites collect, use and store your information. Kimray is not responsible for the privacy statements, policies or content of other websites or apps, including websites you link to or from the website.
Communicating With Us
If you choose to contact Kimray staff using an email address, a discussion forum, a blog, a text message or other electronic communication method, or if you choose to complete an online form provided on the Kimray website (e.g., a customer feedback form), we may ask you to provide your name, email address or other personal data.
The purpose of collecting this information is to allow staff to respond to your inquiry or to evaluate individual web services. Only authorized staff will have access to the information provided, and the information will be used only for the purpose it was intended. We will ask you to provide us only with a method of contacting you (email, phone, fax or mailing address) if you wish to be included in future surveys or to have us respond to you.
From time to time, we may record phone calls for training purposes. If you do not wish your call to be recorded, please inform the person you are calling or the operator, or hang up.
Security
Kimray implements commercially reasonable technical and organizational security controls to protect your personal data against theft, loss or misuse. Your data will be stored in a secure operating environment that is not accessible without authorization. Kimray applies mitigation measures following periodic risk assessments to ensure an adequate level of protection of your personal data. However , given the nature of communications and information technology, and that the use of the internet has inherent risks, although we regularly monitor for possible vulnerabilities and attack, we cannot warrant or guarantee that information provided to us through the website or stored in our systems or otherwise will be absolutely free from unauthorized intrusion by others, nor can we warrant or guarantee that such data may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards.
Please note for business continuity and disaster recovery purposes, Kimray may store data in a location outside the jurisdiction(s) in which we normally operate. In such scenarios, we will implement all commercially reasonable measures to protect your personal data against theft, loss or misuse.
Personal Data About Minors and Children
Kimray does not knowingly collect data from or about children under 18. If we learn that we have collected personal information from a child under 18, we will delete that information as quickly as possible. If you believe that we might have any information from or about a child under 18, please contact us using the contact information provided below.
Legal Process
It is possible that we will need to disclose information about you when required by law, subpoena, or other legal process or if we have a good faith belief that disclosure is reasonably necessary to (1) investigate, prevent, or take action regarding suspected or actual illegal activities or to assist government enforcement agencies; (2) enforce our agreements with you; (3) investigate and defend ourselves against any third-party claims or allegations; (4) protect the security or integrity of the website; (5) in the event of a merger or an acquisition of our corporate assets or similar transaction; or (6) exercise or protect the rights and safety of Kimray and others. We may attempt to notify you about legal demands for your personal data when appropriate in our judgment, unless prohibited by law or court order or when the request is an emergency. We may contact you about these matters via email at the address you provide to us; by agreeing to this Policy you agree to such notification being by email. We may dispute such demands when we believe, in our discretion, that the requests are unlawful, overbroad, vague, or lack proper authority, but we do not promise to challenge every demand.
Applicable Law
This privacy policy is governed and will be interpreted in accordance with the laws of the State of Oklahoma.
If you use our services and reside outside the State of Oklahoma, your information will be transferred to the State of Oklahoma and will be processed and stored there under State of Oklahoma privacy standards. By using our services and providing information to us, you consent to such transfer to the State of Oklahoma and processing there .
What Personal Data We Use
Kimray uses the following personal data in line with the use purposes explained below:
- Your name and contact details
- Communication details
- Authentication data
- Online profile data
- Online activity/profile usage
- Purchasing information
- Payment methods and history
- Information about the device(s) you use
- Information about the service usage
- Support information
- Cookies
- Social media profile plug-in information
- Copy of identification document
- Your credit card information
- Subscription preferences
- Location information
- CCTV images (e.g., in our stores)
- Any other information you upload or provide us with
How We Use Personal Data
Kimray uses the information collected to provide a safe, efficient and customized experience. Here are some of the details on how we do that:
- To manage the service — We use the information we collect and that you provide to provide you with our website and online services and features, to measure and improve those services and features, and to provide you with customer support. We use the information to prevent potentially illegal activities and to enforce our terms and conditions. We also use a variety of technological systems to detect and address anomalous activity and to screen content to prevent abuse, such as spam. These efforts may, on occasion, result in a temporary or permanent suspension or termination of some functions for some users.
- To provide you with goods and/or services — We use the information we collect and that you provide to provide you with goods and services that you request.
- To contact you — We may contact you with service-related announcements from time to time. You may opt out of all communications except for essential updates.
We will otherwise only collect and process personal data about you where we have a lawful basis. These include your consent, an agreement and other legitimate interests which may include compliance with applicable law, administration of our business, managing corporate transactions, and to generally understand and improve our business and customers, provided that the foregoing adequately protects your rights under applicable law. Where we rely on your consent to process personal data, you have the right to withdraw or decline your consent at any time, and where we rely on legitimate interests, you have the right to object. If you have any questions about the lawful basis upon which we collect and use your personal data, please contact us at the information below.
How Long We Use Personal Data
Kimray will maintain personal information we collect for the period of use and twenty-four (24) months after inactivity, unless otherwise required by applicable law.
Who Else May Process Personal Data
Kimray may share personal information with third parties to help provide a safe, efficient and customized experience. We may share personal information with third parties for the following purposes:
- To provide services — Kimray may share your personal data with agents, contractors or partners of Kimray in connection with services that these individuals or entities perform for or with Kimray. These agents, contractors or partners are restricted from using this data in any way other than to provide services for Kimray, or for the collaboration in which they and Kimray are engaged. For example, some of our products are developed and marketed through joint agreements with other companies. We may, for example, provide your information to agents, contractors or partners for hosting our databases, data processing or mailing you information that you requested.
- To make a payment — When you enter into transactions with others or make payments on Kimray’s website, we will share transaction information with those third parties necessary to complete the transaction. We will require those third parties to respect your privacy and to adequately protect your information.
- To respond to legal requests and prevent harm — Kimray reserves the right to share your information to respond to duly authorized information requests of governmental authorities or where required by law. In exceptionally rare circumstances where national, state or company security is at issue (such as terrorist attacks), Kimray reserves the right to share our entire database of visitors and customers with appropriate governmental authorities.
We never sell your personal data to third parties, such as marketers, without your consent. We do not provide any personal data to “people finder,” “public directory” or “white pages” sites.
If our company is involved in a bankruptcy, merger, acquisition, reorganization or sale of assets, your information may be sold or transferred as part of that transaction. The promises in this privacy policy will apply to your information as transferred to the new entity.
Your Right to Access Personal Data
In addition to the information that is available on Kimray’s website, you have the right to access the personal data that Kimray holds about you, all subject to the exemptions as contained in applicable laws and regulations. If you request the data, then Kimray will assist you. Your identity will need to be confirmed before you are provided with access to personal data. Generally, Kimray does not charge for providing information, but if the request requires significant staff time, Kimray reserves the right to charge a fee for such requests.
We ask that you put your request in writing by email and please include the following:
- Your full mailing address
- Your daytime telephone number
- Names of specific files or types of records to which you request access, including specific dates of those records, where possible
- Copy of Drivers License or other photo ID which matches your name and current mailing address
Please provide as much detail as possible. We ask that individuals making requests identify themselves and identify the information requested to be accessed, corrected or removed before we process any requests. We may decline to process requests if we cannot verify the requestor’s identity, if we believe the request will jeopardize the privacy of others, if we believe the change would violate any law or legal requirement or cause the information to be incorrect, or for a similar legitimate purpose. In no way limiting the foregoing, your personal information does not include the inferences we make and use concerning de-identified information.
We will not discriminate against you for exercising any of your rights under applicable law. We do not charge a fee to process or respond to your verifiable consumer request unless it is excessive, repetitive, or manifestly unfounded. If we determine that the request warrants a fee, we will tell you why we made that decision and provide you with a cost estimate before completing your request .
Your Right to Be Erased or Forgotten
Kimray does not store personal data without a predefined and documented purpose. Where the personal data that Kimray holds is based on the consent you provided, and you wish to be removed from our systems prior to the retention period indicated in the “How Long We Use Personal Data” section, please contact us at the information below.
Review and Ratification
We may occasionally update or modify this privacy policy. For material changes to this privacy policy, we will notify you by placing a prominent notice on the homepage of our website or, if legally required, by directly sending you a notification. We encourage you to periodically review this privacy policy to stay informed about how we are helping to protect the personal data we collect. Your continued use of the service constitutes your agreement to this privacy policy and any updates.
Questions?
Thank you for visiting our website! If you have any questions or wish to make a request with respect to your information, please contact us by mail at Kimray, C/O Privacy Officer Angela Joy, 52 NW 42nd Street, Oklahoma City, OK, 73118, by email at privacy@kimray.com, or by phone at 405-525-6601.
Miscellaneous
Definitions
“Personal Data” (or “personal information”) means any information relating to an identified or identifiable natural person. An identifiable person is one who can be identified, directly or indirectly — in particular, by reference to an identification number or to one or more factors specific to his or her physical, physiological, mental, economic, cultural or social identity.
“Special Categories of Personal Data” pertains to personal data that reveals racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, and the processing of data concerning health or sex life.
“Sensitive Personal Data” either indicates “special categories” (see above), or is personal data of which the sensitivity level has been assessed and classified, indicating potential severe impact on an individual when confidentiality of such data is breached.
“Anonymization” is the deletion or changing of personal data in such a way that it can no longer be assigned to a certain or ascertainable individual or only with a disproportionately high effort in terms of time, cost and work.
“Pseudonymization” is the replacement of an individual’s name and other identifiable characteristics with a label to prevent identification of the individual by unauthorized parties or to render such identification substantially difficult. Pseudonymization techniques include certain levels of masking, redaction, tokenization and/or encryption of personal data.
“Consent” is any freely given, specific and transparently, well-informed indication of the will of the individual, whereby the individual agrees that his or her personal data may be processed. Particular requirements about consent can arise from the respective national laws. Where possible, consent is obtained in an explicit manner (unambiguously).
Complaints and Communication (“Contact Us”)
Kimray’s website and all its gateways are governed by the policies and principles outlined above. For more information relating to your privacy, contact:
- Kimray, Inc.
- Privacy Officer, Angela Joy
- 52 NW 42nd Street
- Oklahoma City, OK 73118 USA
- Phone: +1 (405) 525-6601
- Email: privacy@kimray.com